Registration

Registration Fees, dates and conditions

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e-mail: ESATregistration@ed.ac.uk

General facts

  • ESAT 2024 will be held as an in-person only event.
  • The registration fee includes:
    • participation and abstract management
    • hotel accommodation (see below for details)
    • conference documents and materials 
    • Welcome Reception, Conference Dinner and all meals.

Registration rates

  1. Full delegate package with accomodation: includes conference attendance, all conference materials, catering, welcome drinks reception, ceilidh, gala dinner and 3 nights accomodation in a 3* hotel (Scholar): £ 950 
    (for an accompanying guest + £30 per night, for guest registration see point 5)
  2. Full student package with accomodation (proof of PhD studentship required): includes conference attendance, all conference materials, catering, welcome drinks reception, ceilidh, gala dinner, 3 nights shared accomodation in Chancellor's Court: £ 670
  3. Full delegate package: includes conference attendance, all conference materials, catering, welcome drinks reception, ceilidh, gala dinner: £ 600
  4. Full student package (proof of PhD studentship required): includes conference attendance, all conference materials, catering, welcome drinks reception, ceilidh, gala dinner: £ 480
  5. Accompanying guest (shared accomodation cost to be paid by the delegate, see point 1): includes welcome drinks reception, ceilidh, gala dinner:  £ 300
  6. Delegate single night accomodation 3* hotel: £ 125

    Accommodation

    • Regular delegates will be assigned a single bedroom.
    • PhD students will be assigned to a double bedroom with shared occupancy.
    • Two PhD students are welcome to be assigned to a double bedroom together upon request.
    • If PhD students wish to have a single bedroom, they must register as regular delegates.

    Dates

    Registration is OPEN and closes on 8 April 2024. A communication will be sent as soon as the registration opens. 
    Please register as early as possible in order to secure your accomodation.

    Rooms reserved for the conference will be released on 10th of March and no accomodation is guaranteed after that date.

    A major event (Taylor Swift's concert) is planned in Edinburgh for Sunday 9th June and the availaibility of hotel rooms is seriously limited.  
    Participants who are not registered by the deadline will be withdrawn from the conference program.

    If you need any help or if you wish to change your invoice, please let us know at ESAT2024@ed.ac.uk

    Payment

    After filling in the Registration form, the invoice with all the payment instructions will be generated automatically. 

    Cancellation and Refunds

    • Cancellations made until 10th March will be eligible for 85% refund
    • Cancellations made between 11th March – 29th May will be eligible for 50% refund
    • Cancellations made after 30th May will incur 100% cancellation fee 

    Accessible participation

    All venues are also accessible by wheelchair. If you have any other specific request please contact us.